Tucson Cactus & Succulent Society
2024 Officer & Board Nominating & Election Information

The TCSS administrative leadership team is comprised of:

• 4 officers (President, Vice-President, Secretary, and Treasurer) who serve two-year terms
• 12 members who serve on the board for three years
• a CSSA rep who serves for two years

The board meets on the second Tuesday evening of the month and provides policy and business management guidance for TCSS programs and activities to ensure that we do the best possible job of achieving our club mission which is:

The study and protection of cacti and other succulents

At the end of this year (2024), the terms for four Board Members and the offices of President, Vice President, Secretary and Treasurer will expire.

This is an open invitation for members to step up and take a turn at helping to guide the organization into the future.

The nominations committee is now preparing a slate of nominees and will present it at the November Board Meeting on November 12th.

If you, or a member you know, is interested in running for election, please submit the name and the desired position to the Nominations Committee (below) by November 3rd.

We ask that all candidates fill out an application questionnaire. Please download the editable Word document to be returned by email OR open a PDF version in the browser to print and return by mail.

Officer/Board Position Application/Questionnaire

Download Word Doc Open PDF in Browser

Note - submission instructions are a part of the application.

The final slate of officer and board candidates will be presented at the November 7th general meeting. At that time, additional nominations will be taken from the floor and via "Zoom."

All members will receive a ballot in late November along with their 2025 membership renewal form. The election results will be announced in December.

Thanks for your participation! We look forward to hearing from you!

Email the Nominations Committee: Nominations@TucsonCactus.org

Duties of officers are per TCSS Bylaws and Special Rules of Operation
Note - some of these duties are outdated in terms of our TCSS actual practice. It will be a task for the new 2025 board to update our organizational documents early in the coming year.

Bylaws Article IV. OFFICERS

Sec. 2. President. The president shall call and preside at all meetings of the Board of Directors and general meetings of the membership. S/He shall exercise authority and assume responsibility specified in the Articles of Incorporation and by-laws of the Corporation.
Sec. 3. Vice-President. The Vice-President shall assume all duties of the President during absence of the President.
Sec. 4. Secretary. The Secretary shall record and retain minutes of all meetings of the Board of Directors and the general meetings of the membership. In addition, the Secretary shall prepare and send out announcements of meetings and all official correspondence.
Sec. 5. Treasurer. The Treasurer shall maintain records of all receipts and disbursements of the corporation and shall conduct all financial business for the Corporation as directed by the President and/or authorized by the Board of Directors.

Bylaws Article V. BOARD OF DIRECTORS

Sec. 3. Duties. The Board of Directors shall conduct the affairs of the corporation and shall exercise all authority and assume all responsibility specified in the by-laws and the Articles of Incorporation.

Additional duties as per the TCSS Special Rules of Operation

VICE-PRESIDENT: In addition to duties assigned in the By-Laws, the Vice-President shall be the program chairman and arrange programs for general membership meetings held on the first Thursday of January to November and the Annual Meeting and Holiday Party in December. Two weeks in advance of meetings, to send program details in writing to the Secretary (for the announcements), to the Public Relations Officer (for Publicity), to the Newsletter Editor and to the President (for information). To arrange for plant door prizes and manage drawings; to arrange for the distribution of free plants at membership meetings in accord with Board of Directors decisions.

SECRETARY: In addition to duties assigned in the By-Laws, the secretary will keep the Special Rules of Order current by appending action decisions by the Board of Directors, and keep the President informed of necessary action decisions reached by the Board during the current year or at any time in previous years.

TREASURER: In addition to the duties set forth in the By-Laws, the Treasurer will receive dues from the Membership Chairman, keep the Secretary and Chairman of the Membership Committee informed of the membership status, establish a standardized system of record keeping expected to be useful and applicable for several years, at each board meeting, report the financial status of the corporation, and submit to the Secretary a copy of the financial status statement for file as an addendum to the Secretary's regular report. The Treasurer's annual report shall contain a financial statement for the year, a copy of the auditor's report, a copy of the current Certificate of Incorporation, a copy of current fire and liability insurance policies, a copy of the year's Federal Income Tax report, and other documents or correspondence having to do with the financial affairs of the corporation. It is also his/her responsibility to be familiar with sales tax laws.

The final slate of officer and board candidates will be presented at the November 7th general meeting. At that time, additional nominations will be taken from the floor and via "Zoom".
These last-minute nominees will be asked to fill out the application questionaire before ballots go out for voting.